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Are you a member of the beauty industry seeking a new challenge?  Or perhaps you are looking for a change in career and have a passion for beauty.  Whatever your motivation, view our latest job listings below.


EXECUTIVE AND PERSONAL ASSISTANT

  • Posted: 06 March 2020
  • Salary: £30000
  • Location: Weybridge, Surrey
  • Positions type: Full Time

Job description

A highly organized and loyal executive and personal assistant with previous experience to support a dynamic
entrepreneur; owner of Malée Natural Science operating across 2 continents (The UK
and South Africa), Guest Speaker and Lecturer, Podcast Host, Columnist and Key Opinion Leader.

A dynamic role in a fast-paced environment, where you will work closely and collaboratively with the
entrepreneur on all her business ventures.

This EA/PA role includes both business and personal support. Along with supporting the founder personally,
you will be involved in assisting the founder with day to day business support for current and future business
operations and be a part of assisting in launching new products, new markets and growing several business
ventures through administrative support, liaising and research including but not limited to assisting with
digital marketing, business development and customer service.

A hardworking, extremely organized, forward-thinking individual who is comfortable with being
multifaceted, comfortable with children, comfortable with a close relationship with his/her employer, with
at least 3 years private EA/PA experience working for an entrepreneur / founder of a business(s), who can
work on own initiative and pre-empt requirements/needs. Must be a team player, happy working
independently and very closely with others. The role will be varied, so the ability to be flexible, willing to
travel, work under pressure and to tight deadlines is a must.

You must be keen to get involved and take on your own projects in order to add value as well demonstrate
strong initiative.

You must be happy juggling multiple requests and planning your workload as business and personal
priorities change. The role requires someone who is passionate about their career and sees their job as part
of their lifestyle and happy to be online outside of normal working hours.

The role is based in Weybridge, Surrey working out of a home office.

Duties include but not limited to:
• Book domestic and international travel
• Collating and managing expense reports (Business and Personal)
• Basic bookkeeping
• Office Management
• Answering phones and directing all incoming calls appropriately and efficiently
• Create, review and summarize miscellaneous reports and documents
• Prepare background documents and inbound/outbound mail
• Provide admin and setup support for day to day business operations
• Calendar Management; Book appointments / meetings: Prepare agenda in advance, arrange
meeting facilities, welcome guests, prepare minutes where necessary
• Assure discreet handling of all business
• Conserve founder’s time by reading, researching, and routing correspondence
• Maintain founder’s inbox and appointment schedule by planning and scheduling meetings,
conferences, teleconferences and travel
• Running personal and business errands
• Assist with miscellaneous personal ad-hoc projects
• Liaise with staff, clients and suppliers
• Maintain all hard copy and digital records for ongoing projects
• Deliver and pick-up business-related correspondence
• Planning, Co-ordinating, managing and attending brand events as a brand representative

REQUIREMENTS
• At least 3 years of Private PA/EA Experience
• Ability to be flexible, work under pressure and to tight deadlines
• Sound writing ability and use of Microsoft Office Suite (Word, Excel and Power point)
• A keen interest and understanding of the beauty and luxury industry

Application

Email: office@maleeonline.com